Fleet Tracking: How Managers Track Miles for Easier Reporting

Undoubtedly, fleet tracking has many benefits for a fleet company. They can know where vehicles are in real-time, respond to emergencies quickly, map optimal routes and save fuel among many other benefits. Managers keep a close eye on this solution since they are the main beneficiaries. For the sake of new fleet owners and managers and to further inform those who have been in the industry for a long time, let us dive into how managers track miles for easier reporting.

fleet tracking

What Is Fleet Tracking?

Well, real-time fleet tracking is a technology that uses GPS as the main component to provide automatic vehicle locations. The data is transmitted in real-time to a remote location using the corresponding software. Managers and owners of fleet companies can monitor the vehicles and create reports from the information provided.

Today, tracking solutions have become even smarter, allowing managers to perform more tasks. Actually, many are automated to issue reports and suggestions that increase productivity and provide factual data for decision making.

How a Fleet Tracking Solution Works

Basically, there are three components to this solution that work together to produce reports: tracking devices in the vehicles, the server, and the output interface. However, other technologies such as surveillance systems, automatic passenger counting, internet connectivity, and fuel management software are becoming part of this solution. You can visit this page to see how APC works together with the tracking systems to enhance your reporting. If you are looking for a tracking technology that will contribute to fuel savings and create reports on this, then all the functions that we have discussed above should be available.

Popular Reports to Create with Fleet Tracking Solutions

Managers should know all the top vehicle tracking reports they can take advantage of to make the company function even better. As you will notice, most of them are focused on fuel efficiency since this is one of the biggest concerns in such a fleet company.

  • Idle time report – more idling than required wastes fuel and delays services provided by the company. Managers are eager to know if there is a problem with how much drivers idle the vehicles when they are on duty and whether or not there is anything that can be done to improve this.
  • Odd hours report – this shows if the drivers access vehicles for personal use at a time when they are not on duty. If indeed they do, this can affect the company negatively by increasing fuel costs and wear and tear on the vehicles.
  • Optimal routes report – GPS tracking can map routes that reduce fuel consumption and delivery time. Such a report is important since it will save the company a lot of money and increase its efficiency.
  • Vehicle maintenance schedule – tracking shows the miles a vehicle has gone since the last service. With this, none of the vehicles will miss its service schedule.


Vehicle tracking contributes to numerous reports in a fleet company. Clearly, the main purpose is to locate the vehicles and know the distance they have covered at the end of the day. By now, any fleet manager or owner is aware of the benefits of a functional fleet tracking system.